How Well Are Your Folders Performing? 5 Custom Options to Consider
All file folders are not created equally. Decades of experience have gone into the TAB file folders, enhancing and customizing them for optimal use within the enterprise. How well are your current folders performing? Check these 5 key areas to see what you should be looking for:
Printing
Do you have standard forms associated with your records? Can you print these directly on the folder, inside or out, rather than stapling loose forms? Is branding a focus and do you have the ability to print your logo on all your folders?
Labels
Are your labels developed to provide easy visual references to content? If you are producing large volumes of folders, is label printing automated and integrated into folder production? Are your folders shipped with labels, reducing your time to production?
Dividers and Indexes
Can you customize your folders with the dividers and indexes you need, allowing you to separate and classify contents within your folders as needed?
Fasteners
Are you using foam clips, pin fasteners, and 2-ring and 3-ring fasteners in your filing? If so, are your files customized to the types of fasteners used without reducing the lifespan of the folder?
Pockets
Do you need to store a wide range of media beyond paper? Are your file folders sturdy and well-constructed enough that they can accommodate this? Are your file folders customized to accommodate the type of media (credit card, microfiche, loose leaf) you need to store? TIP: vinyl and polypropylene -constructed pockets are much more durable than standard options.
Are custom folders right for you?
Getting the folder that meets your needs goes a long way to making sure your filing system is as functional as possible when it comes to workflow, retrieval, and security. If you are wondering if custom folders are a good fit for your organization, consider how they can help in the following areas:
Compliance - When it comes to compliance, every organization has different requirements. Customized printing and labeling can help the security level of the record to be identified and readily visible, for example. You can also design custom indexes so that your folders meet the retrieval components of your compliance requirements.
Workflow Efficiency - Are you handwriting notes in your folders? Using Post-its to record changes? Creating and applying labels by hand? There are almost always areas of your workflow that can be eliminated by customizing. Our consultants look at how you are creating and modifying your folders within the workflow, and make suggestions for areas where customizations will make your process more efficient.
Special Projects - Often activities within an organization, anything from a merger or an acquisition to a corporate move or a new product release, can create special filing projects that put a strain on your existing filing resources. You may need to quickly produce a series of new, unique folders to contain a new collection.
For example after an acquisition, you may have to merge two or more different collections under one classification system, and need a whole new set of labels and folders. Whatever the challenge, there are a wide range of customization options that can help you complete these special tasks more quickly and efficiently.
Corporate Image - If corporate image and branding is important to your organization, then customizing your folders with your logo can go a long way to raising your company’s profile.
TAB St. Louis can help
A properly designed folder that works for your organization’s specific requirements can:
- Improve workflow efficiency
- Reduce file creation, filing and retrieval time
- Reduce risk of lost or misfiled information
- Increase productivity
If you require custom printing, fasteners, labels, pockets, dividers and indexes, TAB can create custom file folders for your specific needs.
Our consultants can recommend the appropriate filing product for you in terms of size, color, paper weight, fasteners, printing, labels, pockets and much more. We can also take a look at your workflow and RM program and make recommendations as to where a customized file folder can improve your overall information picture. Book a consultation today!